The Charities Act directs the Commission to collect information from charities.
We have four forms for individual charities to use. They are the:
- Application for Registration – Form 1
- Officer Certification – Form 2
- Notification of Change – Form 3
- Annual Return – Form 4
Some forms have been designed specifically for Group registration (two or more charities registered together as a group). They are the:
- Group member Registration – GMI
- Group Application for Registration – Form 5
- Notification of Change – Form 6
- Annual Return – Form 7
The forms include notes about when to use them, who should complete and sign them and guidance to help you answer each question. We encourage you to complete our forms online. When you create an application online, you will receive a user-ID and password. You can use them login to your user account at any time to access our online forms.
Or, print forms from this website or request them from our free information line 0508 242 748, or email us (If you apply on paper, we will send your user ID and password to you so you can use online forms in the future if you wish.)
 GST Increase - (If payable) Annual Return filing fees will increase when GST rises to 15% on 1 October. For Annual Returns filed after 1 October, fees will be set at $51.11 (online) and $76.67 (paper), including the new GST rate. If your charity (meets the criteria and) is registered for GST, you can claim a tax credit for the GST portion of the fee.
 Keep a note of your online user-ID and password in a safe place.
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| Application Form - without notes |
 Use when applying for registration for an individual organisation.
Completed by anyone as long as it is signed by one of the officers listed in the answer to Question 23.
 Group Parent entities applying to register as a single entity should use the group submission form.
Help Notes: Registration Checklist
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| Application Form - with help notes |
Use when applying for registration for an individual organisation.
Use to apply for registration
Completed by anyone as long as it is signed by one of the officers listed in the answer to Question 23.
Group Parent entities applying to register as a single entity should use the group submission form.
Help Notes
Maori
Registration checklist
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| Officer Certification Form |
Use when applying for registration or appointing new officers.
Use to certify each officer that is not disqualified from being an officer under the Charities Act.
Completed by the officer or anyone on their behalf.
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| Officer Certification - with help |
Use when applying for registration or appointing new officers.
Use to certify each officer that is not disqualified from being an officer under the Charities Act.
Completed by the officer or anyone on their behalf.
Help Notes
Maori
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| Annual Return Form |
Use when filing an Annual Return.
Completed by anyone authorised to do so.
NOTE: parent entities filing an Annual Return for a group should use the Annual Return (Group form).
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| Group Annual Return Form |
Use when filing an Annual Return for group.
Use to file an annual return. The parent entity may also have to file a Form 4 for its group members, depending on the terms and conditions set for the group.
Completed by anyone asked to by the parent entity.
Organisations filing an Annual Return for an single organisation should use Annual Return (Single) form.
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| Group Member Information Form |
Use when making a submission to the Commission for two or more organisations to be considered as single entity under the Charities Act.
Use to provide the Commission with information about each member of the group.
Completed by a group member or the parent entity.
Parent entitiy must submit this form to the Commission.
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| Group Application Form |
Use when applying for registration as a single entity.
Use to register a group of organisations as a single entity.
Completed by anyone, as long as it is signed by one of the officers of the parent entity as stated in Question 23 on the submission.
Only available once the submission for your group has been agreed. Request for a copy can be made by e-mailing info@charities.govt.nz
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| Notification of Change |
Use when reporting changes to your organisation's details.
Use to report changes to your charity’s name, address, balance date, rules, purposes, officers.
Completed by anyone asked to by the organisation.
Help Notes
Maori
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| Notification of Change - Group |
Use when reporting changes to a group or one of its members. The terms and conditions set for each group specify how the group parent should report changes to the details of the single entity
Use to report changes to the single entity that have arisen from changes to one of its group members.
Completed by anyone asked to by the parent entity.
Only available on request by e-mailing info@charities.govt.nz
Help Notes
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